ASCJ 2009

Advice for participants in individual paper sessions


All sessions will be held in Building 11 of the Yotsuya campus. All rooms are equipped with projector, video cassette player, and DVD player. The projector will be connected to a laptop computer installed with PowerPoint presentation software.

Check the program in advance for the room number of your session. Be sure to arrive at the room a few minutes early. Come to the front of the room, identify yourself to the chair of the session, and introduce yourself to the other speakers.

If you are planning to give a PowerPoint presentation, bring the file on a memory stick. Copy your presentation onto the "Desktop" of the laptop computer before the session begins. Open the file so that your presentation is ready to show. This saves valuable time.  (Changing memory sticks between individual presentation takes time that can be used for more productive purposes.)

You should edit your presentation for length. Practice reading it aloud, making sure it take no longer than 15 minutes to deliver. If you run over time, the chair will give you a sign to stop.

The members of the audience at ASCJ come from many disciplines, and from a wide range of linguistic and cultural backgrounds. Speak clearly and not too fast. English is the common language at the conference, but you should show consideration to non-native speakers and to non-specialists by choosing your words well, explaining any technical terms and foreign-language quotations. Avoid slang, overly colloquial expressions, or jargon. If your first language is not English, you should check that your presentation is grammatically and idiomatically correct. Don't forget to check the English in your slides.

English should be used in your oral presentation. However, it is perfectly acceptable to add names and terms in Japanese or other Asian languages in your presentation slides or in printed handouts. In many cases, using English (or romanization) with the name/term in Asian script will make your talk more valuable for listeners, as well as easier to understand.

The order of presentation follows the order listed in the program. Changing the order is confusing, and inconveniences members of the audience who change rooms to to hear a particular presentation. The chair will briefly introduce each presenter before she or he speaks.

Questions and comments from the audience come after ALL the presenters have given their paper. The chair will announce this at the beginning of the session.

The session lasts two hours, and must end on time, otherwise the audience cannot move to the following session or event.

At the end of the session, delete your presentation file from the computer.

The organizers have designated the atrium in front of Building 11 for after-session discussion.

AFTER the conference:
ASCJ presenters sometimes ask about submitting their papers after the conference, or plans for publication. ASCJ publishes no proceedings, and does not ask for complete papers to be submitted. We are always happy to hear if a paper has been published, however. We are happy to publicize this information on the website if you send us full bibliographical information.