Advice for participants in individual paper sessions
sessions will be held in Building 11 of the Yotsuya campus. All rooms
are equipped with projector, video cassette player, and DVD player. The
projector will be connected to a laptop computer installed with
PowerPoint presentation software.
Check the program in advance
for the room number of your session. Be sure to arrive at the room a
few minutes early. Come to the front of the room, identify yourself to
the chair of the session, and introduce yourself to the other speakers.
If you are planning to give a PowerPoint presentation, bring
the file on a memory stick. Copy your presentation onto the "Desktop"
of the laptop computer before the session begins. Open the file so that
your presentation is ready to show. This saves valuable time.
(Changing memory sticks between individual presentation takes time that
can be used for more productive purposes.)
You should edit your
presentation for length. Practice reading it aloud, making sure it take
no longer than 15 minutes to deliver. If you run over time, the chair
will give you a sign to stop.
The members of the audience at
ASCJ come from many disciplines, and from a wide range of linguistic
and cultural backgrounds. Speak clearly and not too fast. English is
the common language at the conference, but you should show
consideration to non-native speakers and to non-specialists by choosing
your words well, explaining any technical terms and foreign-language
quotations. Avoid slang, overly colloquial expressions, or jargon. If
your first language is not English, you should check that your
presentation is grammatically and idiomatically correct. Don't forget
to check the English in your slides.
English should be used in
your oral presentation. However, it is perfectly acceptable to add
names and terms in Japanese or other Asian languages in your
presentation slides or in printed handouts. In many cases, using
English (or romanization) with the name/term in Asian script will make
your talk more valuable for listeners, as well as easier to understand.
order of presentation follows the order listed in the program. Changing
the order is confusing, and inconveniences members of the audience who
change rooms to to hear a particular presentation. The chair will
briefly introduce each presenter before she or he speaks.
and comments from the audience come after ALL the presenters have given
their paper. The chair will announce this at the beginning of the
The session lasts two hours, and must end on time, otherwise the audience cannot move to the following session or event.
At the end of the session, delete your presentation file from the computer.
The organizers have designated the atrium in front of Building 11 for after-session discussion.
AFTER the conference:
presenters sometimes ask about
submitting their papers after the conference, or plans for publication.
ASCJ publishes no proceedings, and does not ask for complete papers to
be submitted. We are always happy to hear if a paper has been
published, however. We are happy to publicize this information on the
website if you send us full bibliographical information.